Time is the most critical resource you have. When time is used effectively, activities are planned and goals achieved. Research, however, indicates that up to 50% of a manager’s time is wasted on activities which do not achieve meaningful results. Successful time management has two aspects. It means spending time on the key result areas of your position. It also involves the elimination of the most common time wasters to which every manager is subject.
There are six rules for effective time management:
Use a time management system and stick to it. There is no one best system. Develop one which meets your needs. Success comes from adhering to it.
Distinguish between effectiveness and efficiency. Effectiveness means doing the right things. Efficiency is doing things the right way. be effective and efficient.
Distinguish between urgent and important tasks. even through a task is urgent it may not be important, and you should endeavor to get it out of the way as quickly as possible. Important tasks should be given the time they deserve.
Try to spend more than half your time on proactive tasks, that is tasks which you have planned to do in advance. In this way, the time spent reacting to situations will be reduced. Avoid the activity trap (being too busy to prioritize) and prevent yourself moving into crisis management.
Develop plans to dealing with time wasters.
Review your progress regularly.
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